How to Perform an Office Relocation the Right Way

There are many reasons why you may wish to relocate your office from its present location to another area. For some companies, relocation becomes essential if the government agency makes it mandatory, while for others, it can be due to business expansion. Whatever the reason, office relocation is not a task that you can afford to carry out in a hurry. The entire moving process requires proper planning to achieve optimal results.

To help you plan your office relocation the right way, here is a guide you should follow to achieve a seamless relocation experience.

1) Always plan ahead

The best time to start planning your office relocation is at least three months before the relocation date. Whether you are a big or small business, you should always notify your employees along of your intention to move. Doing this will give them enough time to plan. Also, to reduce stress, you can create an office relocation committee among your staff. The duty of the committee will focus on drawing up a plan for the relocation exercise. The essence of planning is to help you tighten any loose ends that may arise during and after the relocation exercise.

2) Hire an office removal specialist to visit your current office

Before moving to your new office, you should engage the service of an office removal specialist to access your current staff number, equipment, documents, appliances, amongst other things. Doing this will give them insight into what you may need in your new address. To alleviate the headaches and hassles that come with an office move, always engage the services of a relocation specialist to handle the task. As an expert, they will move things like cabinets, appliances, and other equipment without getting them damaged.

3) Let your employees know about your plan

Your employees deserve to know about your moving plan before the moving day. Disclosing the plan to them early will help them adjust their schedule, especially if the new location will be far from their home.

4) Label your equipment

For your new location, you don’t need to pack every item at your current address. So, labeling your equipment will help the moving company know which items to bring to the new location and the ones to leave behind.

5) Continually update your staff about the relocation arrangement

Before the relocation, always make it a point of duty to update your team about the move. This will help them pack all the essential things they need in the old office towards relocating to the new space.

6) Keep your documents safe

Keeping your important office documents safe and secure during the relocation process, must be made an absolute priority. The best way to keep them safe is to take them yourself. However, if you don’t need them anymore, shredding them is preferable instead of packing them into the moving truck where anyone picks them up if they fall off from the drawer.

7) Make sure your employees are safe

The safety of your staff and the moving company staff should be paramount to you. To ensure your employees’ safety, make sure they are not lifting any equipment that can get them injured. Also, when you get to the new space, you should familiarise them with their new parking lot, nearby restaurants, and workspaces allocated to them in the new office. Doing this will help them settle in quickly.

Bottom line

Office relocation is stressful, which is why early preparation is essential. To reduce your stress load, it’s best to involve your staff in the move. Also, for the relocation process to go smoothly, engage a professional office removal specialist and a reputable moving company to handle the moving task.